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Team Administrator

£Competitive + Benefits

Northampton, Northamptonshire

20456

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Team Administrator 
Based in Northampton 

We have a new and exciting opportunity within our Plumbing and Heating division to join the team as a Team Administrator.

The Role - 

To carry out clerical and administrative duties as part of the property team within Plumbing and Heating. Ensuring the smooth running of the Property team by carrying out the day-to-day administrative functioning of the office and managing relationships with other areas of the business. This role has elements of a Personal Assistant role on behalf of the Head of Property and the Head of FM/Branch Development.

PRINCIPLE ACCOUNTABILITIES
  • To provide general secretarial support to the P&H Construction and Regional Surveying Team, including opening post, (audio) typing correspondence, organising meetings (including travel and hotel arrangements), filing and other general office duties. 
  • To maintain, alter and update emails, diaries and contact directories of the Property team ‘Heads of’ as required, and liaise with these contacts and respective PA’s, both inside and outside the business
  • Preparing, when required, all levels of report and presentation required by the P&H Construction and Regional Surveying teams. Minute taking of team meetings and any meetings where this is required
  • To administer (or support the administration of, as required) the various IT and other systems used by the DPD & Regional Surveying Team, including, but not exclusively, PACE, ODAS, holiday schedules, Promap, Landmark, internal proforma. Preparing and submitting expenses onto the HR system. Preparing and submitting expenses, and administering changes to on to theHR system on behalf of the Property @Heads of’.
  • Liaise with other departments with the business and with external contacts on matters of general administration and finance, including raising cheques and BACS payments when required (e.g. SDLT payments). To accurately code invoices in preparation for being inputted into the ODAS system
  • To ensure that all day to day equipment requirements are provisioned for including ordering software and hardware, stationary and PPE as required
  • To ensure documents received from solicitors such as leases, agreements and licences are executed correctly and returned in readiness for completion and arrange annual landlord and business rates inspections of branches
  • Other tasks may be included on an ad hoc basis as & when necessary. 
WHAT ARE WE LOOKING FOR?
  • To possess excellent secretarial skills.
  • To have well developed IT skills, being conversant with the general Microsoft Office software including Word, Excel and PowerPoint.
  • Well developed communication skills, both written and verbal.
  • To be or become conversant with general property terms and vocabulary.
  • A professional telephone manner.
  • Strong organisational skills.
  • Enthusiasm, initiative and drive.
  • Act with integrity and discretion.
  • Be a team player.
Who are we?

We are the UK leader in the building materials and home improvement markets. Recognised as one of Britain’s Top Employers since 2010, we offer our employees access to extensive career opportunities across 20+ leading businesses including Travis Perkins, Wickes, Keyline and City Plumbing Supplies. We operate out of more than 2,000 outlets nationwide and have over 28,000 colleagues.

If you’re ready to learn new skills, roll your sleeves up and dive into a exciting change and transformation journey with us then apply today. We’d love to tell you more and share our story with you.

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