Project Administrator
Who we are:
TF Solutions is proud to be part of the Travis Perkins Group, positioning us as the go-to experts for air conditioning, refrigeration, and heat pumps within one of the UK's leading building suppliers. We provide top-quality products and expert advice to ensure spaces stay cool and comfortable. With over 15 branches across the UK, we collaborate closely with BSS to meet our customers' needs and provide cutting-edge solutions, from the latest technology to reducing carbon footprints. We are committed to delivering excellence every step of the way.
What you will be doing:
You will be the vital administrative link for our Heat Pump Technical Projects Team. You will own the full administrative lifecycle of our projects, from initial procurement and purchase order management through to preparing documentation for invoicing. Your strong organisational skills and attention to detail will ensure the smooth, timely operation of our technical projects and support seamless collaboration across the wider business.
What you will be responsible for:
You will manage the critical administrative processes that keep our technical projects on track:
- Project and Procurement Administration; Raising Purchase Orders (POs) for equipment, commissioning, and related services.
- Managing Commissioning Purchase Orders, including booking and documentation.
- Carrying out Stock Checks on the MEUK System 43 portal prior to placing orders.
- Registration of new projects on the MEUK System 43 portal.
- Managing and maintaining the overall Project Tracker.
- Identifying and issuing copy quotes when required.
- Managing Trade Plus Applications and updating the associated Trade Plus spreadsheet.
- Coordination and Finance Support; Managing project administration once an order has been placed, preparing necessary documentation for the Accounts team to process invoicing.
- Managing the schedule of deliveries for project equipment.
- Working closely with Technical Managers to stay fully up to date with current and upcoming projects.
- Working closely with the TF/BSS Accounts Payable/Finance Team regarding Heat Pump project finances.
- Communication and Team Support; Managing and upkeeping the ASHP Inbox, fielding emails and delegating actions to relevant team members.
- Attending weekly virtual meetings with the Heat Pump Technical Team.
Who you are:
- A highly organised and detail oriented administrator with proven experience in a similar project or support role.
- Technically proficient with excellent IT skills, especially with the Google suite of applications (GMail, Drive, Calendar).
- Proactive in managing workloads, prioritising tasks, and meeting strict deadlines.
- An effective Collaborator who can build strong working relationships with various internal teams (e.g., Finance, Accounts Payable, Project Managers).
- Comfortable with a Hybrid working pattern (Remote with 1-2 days per week in office, ideally at Magna Park).
What is in it for You?
Working within the Travis Perkins Group means you have the chance to work alongside knowledgeable colleagues, advance your career, and make a significant impact on the industry. By helping our customers tackle challenges and reduce their environmental impact, you will be part of something meaningful. Plus, we offer great training, opportunities for career growth, and a supportive, team focused environment where success is celebrated!
Working details:
- This is a Permanent, Full Time role, working 39.5 hours per week.
- Your standard working hours are: Monday to Thursday: 08:00 to 17:00 and Friday: 08:00 to 16:30
We offer:
- Performance based bonus that rewards your hard work.
- Save as you earn and Buy as you earn schemes for smart financial growth.
- Generous contributory pension scheme to secure your future.
- Exclusive colleague discounts across a variety of Group businesses, including 20% off at Toolstation.
- Wellbeing support to keep you feeling your best.
- MyPerks discounts at top retailers, restaurants, and more!
How to Apply:
Ready to take the next step in your career? Apply now and join a company that truly values its people. We cannot wait to hear from you!
We are proud to be an equal opportunities employer and are committed to building a diverse team. No matter your background, we believe in giving everyone the opportunity to succeed.
