Bid Coordinator - Managed Services

Bid Coordinator - Managed Services

Follow directions in preparing and coordinating all activities required for a successful tender submission. This includes organizing and scheduling meetings with relevant stakeholders, ensuring all required documents and supporting materials are properly compiled and made available, creating and maintaining workbooks or trackers to monitor progress, and facilitating effective communication between team members to ensure deadlines and submission requirements are met.

Principal Accountabilities 

• Collaborate closely with the Bid Manager and wider stakeholder group to provide comprehensive support throughout all stages of bid activity, ensuring that submission timelines, quality standards, and governance requirements are consistently met.

• Manage the public sector tender inbox, including monitoring and responding to tender notifications, managing clarification requests, creating and maintaining tracking workbooks, and organizing folder structures to ensure all documents and communications are accurately recorded and easily accessible.

• Review, interpret, and analyze client bid documentation to fully understand scope, requirements, evaluation criteria, deadlines, and submission procedures, ensuring all bid responses are compliant and aligned with client expectations.

• Communicate effectively with a diverse range of internal stakeholders, including Regional Directors, Account Managers, Customer Operations Managers, and subject matter experts, to coordinate input, gather information, and maintain alignment throughout the bid process.

• Organize and facilitate tender calls and meetings, providing clear agendas and outlining key content, deliverables, and timelines to ensure effective collaboration and progress tracking.

• Monitor tender portals and procurement sites regularly to identify new opportunities, track updates, and ensure all relevant information is captured and distributed to the appropriate teams.

• Promote best practice and compliance by ensuring strict adherence to established bid management procedures, governance standards, and internal processes, contributing to continuous improvement and consistency in tender delivery.

What’s in it for you?

Not Sure you Qualify? We’re driving to become a truly inclusive employer, where everyone in our Group feels safe, welcome and confident to be their authentic selves - you be you, it makes us, us, as we say. If you’re interested in this opportunity but your past experience doesn’t align perfectly, we encourage you to apply anyway. You might be just the right candidate for this or other roles with us.

You’ll be supported by some fantastic training and development and have the opportunity to learn, grow and develop across the Travis Perkins Group. 

We’ll also equip you with a benefits package that grows as you grow with the company:

• Competitive bonus

• Save-as-you-earn scheme

• Buy-as-you-earn scheme

• Contributory pension scheme

• Life assurance

• Colleague discount across a variety of Group businesses

A bit about us

As the largest distributor of building materials in the UK, Travis Perkins has been helping to build Britain for over 200 years.

With over 5 businesses, 16,000 colleagues and more than 1,200 branches, stores and sites around the UK we believe we have the best people and the best place to work. Everyone works hard together to deliver results, but most importantly, have some fun along the way!